1. General.
This data protection declaration relates exclusively to data collected as part of the online job application process and includes information on the processing of the candidate's personal data collected during this process.
2. Data Controller.
The data protection controller is:
Trina Solar (Spain) Systems, SLU
Avenida Manoteras, 32 – Edf. C, 2ª Planta – 28050 Madrid – Spain
3. Processing of personal data in the job application process.
Personal data is information about the personal or material conditions of an identified or identifiable natural person, such as name, address, telephone number and date of birth, but also data about his or her education, etc., which can be assigned to a specific person with reasonable effort. Any information that does not serve to determine directly or indirectly the identity of an individual does not constitute personal data.
4. Principles and purposes of the processing of personal data in connection with the receipt of applications and the application process.
When submitting an application electronically, i.e. by e-mail or via our web form, the candidate's personal data is collected and processed for the purpose of managing and processing the selection process and implementing the appropriate pre-contractual measures.
By submitting an application via our recruitment page, the candidate explicitly indicates his or her interest in working with us. The personal data you provide in this context will be used and retained exclusively for the purpose of job search and application.
In particular, we will collect the following data:
● Full name
● E-mail address
● Phone number
LinkedIn profile (optional)
● Channel through which you heard about us.
In the course of the selection process, the candidate may also attach relevant documents, such as a cover letter, resume and qualifications, which may also contain personal data such as date of birth, address, etc.
The company reserves the right to retain the candidate's CV for future selection processes, for a maximum period of two years. Thereafter, the data will only be available as metadata without direct personal reference for statistical purposes (e.g. percentage of women and men in applications received, number of applications per period, etc.).
Your data may be communicated to other group companies to fill vacancies published on this portal.
The candidate guarantees to the company that all personal and corporate information provided is precise and is up-to-date, truly corresponding to the candidate's current status. It is the candidate's responsibility and obligation at all times to keep their data up-to-date, the candidate being the sole person responsible for any inaccuracy or falsehood in the data provided to the company, and for any damages that could be occasioned thereby to Trina Solar (Spain) Systems S.L.U. and to the other companies in the group.
If in the course of the selection process the candidate receives a contract proposal and accepts it, the personal data collected during the selection process will be retained at least for the duration of the employment relationship.
5. Transfer of data to third parties.
The data provided as part of the application is transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which distributes an applicant and human resources management software ( https://www.personio.es/legal-notice/ ). In this context, Personio is our processor in accordance with the provisions of Article 28 of the GDPR. The basis for the processing is the execution of the data processing agreement (DPA) concluded between us, as the data controller, and Personio.
6. Rights of the data subject
Insofar as we, as the responsible body, process personal data, the applicant, as a data subject, is entitled to certain rights set out in Chapter III of the GDPR, depending on the legal basis and the purposes of the processing for which they are intended, namely the right of access (Article 15 of the GDPR), the right of rectification (Article 16 of the GDPR), the right of erasure (Article 17 of the GDPR), the right to restriction of processing (Article 18 of the GDPR), the right to data portability (Article 20 of the GDPR) and the right to object (Article 21 of the GDPR). Provided that the processing of personal data is based on your consent, pursuant to Article 7(3) of the GDPR, the candidate shall have the right to withdraw such consent at any time.
To exercise your rights as a data subject in relation to the processing of data during the online application process, you should contact the data protection officer (see point 2).
7. Final Provisions.
We reserve the right to amend this data protection declaration at any time in order to comply with current legal requirements or to reflect changes made in the job application procedure or other similar processes. In such a case, if the candidate revisits this recruitment page or submits an application, the new data protection statement will apply to him or her.
In the interest of compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, you may exercise your rights of access, rectification, cancellation, limitation, opposition and free portability via email to hr.emeaisbu@trinasolar.com or to the following address: venida Manoteras, 32 – Edf. C, 2ª Planta – 28050 Madrid.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.